香港中文大學新聞與傳播學院校友會會章

二零一三年一月修訂

第1章 總綱

第一條：定名
本會定名為香港中文大學新聞與傳播學院校友會，簡稱為「中大新傳校友會」；英文名稱定為The Chinese University of Hong Kong Journalism and Communication Alumni Association ，簡稱為CUHK-JCAA，以下簡稱本會。
第二條：宗旨
本會以聯絡會員，推廣新聞與傳播事業，及發揚專業精神為目的。
第三條：註冊地址
本會註冊地址為新界沙田香港中文大學新聞與傳播學院。

第2章 會員

第四條：基本會員
甲：資格
凡曾修畢香港中文大學新聞與傳播學院（一九七四年前名為新聞系，一九七四年至一九九九年名為新聞與傳播學系）本科主修課程（包括主修學位、雙主修學位及雙學位課程）或研究院課程者，均自動成為本會會員。
乙：義務
(1) 遵守本會會章；
(2) 協助本會推行各項工作。
丙：權利
(1) 享有動議、投票、選舉、被選及罷免權；
(2) 參加本會各項活動，並享有本會一切福利。

第五條：學生會員
甲：資格
凡正修讀香港中文大學新聞與傳播學院本科主修課程（包括主修學位、雙主修學位及雙學位課程）或研究院課程者，均自動成為本會學生會員。

乙：義務
(1) 遵守本會會章；
(2) 協助本會推行各項工作。
丙：權利
參加本會各項活動，並享有本會一切福利。學生會員沒有動議、投票、選舉、被選及罷免權。

第六條：名譽會員
甲：資格
(1) 凡經幹事會通過之現任，或曾任香港中文大學新聞與傳播學院（一九七四年前名為新聞系，一九七四年至一九九九年名為新聞與傳播學系）的教職員，均得為本會名譽會員；
(2) 凡對本港新聞或傳播事業，或對本會有貢獻者，經幹事會通過，均得為本會名譽會員。
乙：義務
(1) 遵守本會會章；
(2) 協助推進本會會務。
參與本會一切活動，但沒有動議、投票、選舉、被選及罷免權。

第七條：附屬會員
甲：資格
凡本港現職新聞從業員，或傳播媒介工作者，經幹事會審核通過，得為本會附屬會員。
乙：義務
(1) 遵守本會會章；
(2) 協助推進本會會務。
丙：權利
參與本會一切活動，但沒有動議、投票、選舉、被選及罷免權。

第八條：會員名冊及個人資料
會員名冊及其他會員的個人資料，由學院保管。

第3章 會員大會及特別會員大會

第九條：權力
會員大會為本會最高權力機構，由會員大會授權幹事會依章處理一切會務。

第十條：工作
(1) 檢討及通過幹事會提交之報告；
(2) 幹事會職員任滿時，兼負責進行改選主席及副主席工作；
(3) 修改會章。

第十一條：會議程序
(1) 會員大會由幹事會主席召開，並擔任 主席。每五年開會不得少於一次。
(2) 會議議程必須於開會前最少14天，根據會員登記於本會名冊上的地址，以普通郵付方式送遞或以電子郵件、數碼或其他方式發送。
(3) 會議法定人數不得少於四十位基本會員。

第十二條：投票形式
除修改會章之外，議案須由簡單多數票表決通過。表決可以下列之任何一種形式進行：
(1) 口頭表決；
(2) 舉手；
(3) 不記名投票。

第十三條：特別會員大會
如有四十名或以上的基本會員聯名要求，幹事會主席必須在三星期內召開特別會員大會。會議議程必須於開會前最少14天，根據會員登記於本會名冊上的地址，以普通郵付方式送遞或以電子郵件、數碼或其他方式發送。特別會員大會也可經幹事會決定而召開。

第4章 幹事會

第十四條：選舉
幹事會每五年改選一次，由幹事會主席召開會員大會進行，選舉日期由幹事會決定。參加競選幹事會主席或副主席的人士，必須通常在香港居住，而通常在港居住的定義為在一年期間在港超逾183日。主席或副主席任期屆滿時，可參選連任，最多可連任一屆。主席和副主席職位同時出現空缺時，應召開特別會員大會，進行改選。

第十五條：組織
幹事會設：
(1) 主席，
(2) 內務副主席，
(3) 外務副主席，
(4) 秘書，
(5) 司庫及
(6) 聯絡。
上述幹事會成員均須為本會基本會員，任期由獲選後之新一年的一月一日至第五年的十二月三十一日止。幹事會成員總數不得多於三十人。所有幹事會成員為義務性質，不得通過參與本會職務或活動收取任何報酬。

第十六條：幹事會成員之職權
(1) 主席：(甲)為本會行政事務最高負責人；(乙)出席並主持所有幹事會會議；(丙)對外代表本會。
(2) 內務副主席：(甲)協助主席處理會務；(乙)主席缺席時，署理主席之職務。
(3) 外務副主席：(甲)協助主席處理對外事務；(乙)主席及內務副主席缺席時，署理主席之職務。
(4) 秘書：由主席及副主席商議並委任，處理本會一切檔案文牘及會議紀錄事宜。
(5) 司庫：由主席及副主席商議並委任，處理本會一切財政事宜，並須每年向幹事會提交財務報告。
(6) 聯絡：由學院推薦聯絡名單，由主席及副主席審議並委任。本科畢業生由一九六七年起，每數屆委任一位代表，而研究院畢業生則委任一位或以上代表，負責聯絡會員，促進本會活動。

第十七條：常務會議
(1) 幹事會常務會議每年不得少於一次。
(2) 會議法定人數不得少於幹事會成員總數的三分一。
(3) 會議須在香港境內召開。

第十八條：解除職務
除主席及兩位副主席外，第十六條(4)至(6)款所列之幹事會成員，經幹事會簡單多數票表決通過可解除其職務。解除主席或兩位副主席之職務，必須經會員大會或特別會員大會簡單多數票表決通過。

第十九條：地區聯絡（香港以外）
(1) 因在香港以外生活的校友眾多，幹事會可委任地區聯絡（香港以外），任期與當屆幹事會同時完結，幹事會並有權在地區聯絡（香港以外）任期完結前解除其職務；
(2) 香港以外各城市可按需要委任一位或以上地區聯絡（香港以外），以聯絡、組織及促進本會於該地之活動；
(3) 地區聯絡（香港以外）以校友會名義於香港以外城市舉辦的活動，須預先通知校友會，並獲校友會批准；
(4) 幹事會可議決贊助香港以外城市舉辦的活動之部份開支，而所有此類活動扣除開支後的盈餘均屬本會所有，並須將每次活動的盈餘存入本會賬戶。

第二十條：執行秘書
(1) 當然列席幹事會常務會議，但沒有投票權；
(2) 作為本會與學院之間的橋樑，人選由學院委任，毋須為本會基本會員；
(3) 協助處理本會一切檔案文牘及會議紀錄事宜和執行本會的決策。

第5章 財政

第二十一條：財政年度
本會財政年度由每年一月一日至該年的十二月三十一日止。

第6章 其他

第二十二條：會費
會員毋須繳付會費。

第二十三條：開除會籍
凡會員觸犯下列任何一條，經幹事會議決，並由會員大會或特別會員大會通過，得被開除或暫時免除會籍：
(1) 故意不遵守會章者；
(2) 盜用本會名義，蓄意侵害本會權益者。

第二十四條：修改會章
本會會章必須經會員大會至少三分二出席的基本會員通過，始得修改。

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校友會會章

THE CONSTITUTION OF THE CHINESE UNIVERSITY OF HONG KONG
JOURNALISM AND COMMUNICATION ALUMNI ASSOCIATION

(English Version Based on the Constitution Amended on 19 January, 2013)
(Any argumentative interpretation of this Constitution shall be referred to its Chinese version)

I. GENERAL

1. Name
The Society is named “The Chinese University of Hong Kong Journalism and Communication Alumni Association (香港中文大學新聞與傳播學院校友會)”, abbreviated as CUHK-JCAA (hereinafter referred to as “the Association”).
2. Objectives
The objectives for which the Association is established are:
a. To maintain liaison among its members;
b. To advance the development of journalism and communication;
c. To promote professionalism in journalism and communication.

3. Registered Office
The registered office of the Association is:
School of Journalism and Communication
The Chinese University of Hong Kong Shatin, N.T.

II. MEMBERS

4. General Members
a. Qualifications:
All who have completed the undergraduate major programme (including major and double-major Bachelor’s degree and double-Bachelor’s degree) or the postgraduate programmes of the School of Journalism and Communication, The Chinese University of Hong Kong (named the Department of Journalism before 1974, and the Department of Journalism and Communication between 1974 and 1999; hereinafter referred to as “the School”) shall automatically become general members of the Association.
b. Duties:
i. To abide by the Constitution;
ii. To help carry out the work of the Association.
c. Rights:
i. To initiate, to vote, to elect, to be elected and to dismiss office-holders;
ii. To participate in activities organized by the Association and to share the benefits provided by the Association.

5. Student Members

a. Qualifications:
All students of the School’s undergraduate major programme (including major and double-major Bachelor’s degree and double-Bachelor’s degree) or postgraduate programmes shall automatically become student members of the Association.
b. Duties:
i. To abide by the Constitution;
ii. To help carry out the work of the Association.
c. Rights:
All student members of the Association are entitled to the rights to participate in activities organized by the Association and the benefits provided by the Association.
Student members do not have the rights to initiate, to vote, to elect, to be elected or to dismiss office-holders.

6. Honorary Members

a. Qualifications:
i. Current and former staff of the School may become honorary members of the Association with the approval of the Executive Committee.
ii. Persons who have contributions to journalism or communication in Hong Kong or to the Association may become honorary members of the Association with the approval of the Executive Committee.
b. Duties:
i. To abide by the Constitution;
ii. To assist in promoting the activities of the Association.
c. Rights:
All honorary members of the Association are entitled to the rights to participate in activities organized by the Association. Honorary members do not have the rights to initiate, to vote, to elect, to be elected or to dismiss office-holders.

7. Associate Members
a. Qualifications:
Persons who are currently engaging in the work of journalism or communication in Hong Kong may become associate members of the Association with the approval of the Executive Committee.
b. Duties:
i. To abide by the Constitution;
ii. To assist in promoting the activities of the Association.
c. Rights:
All associate members of the Association are entitled to the rights to participate in activities organized by the Association. Associate members do not have the rights to initiate, to vote, to elect, to be elected or to dismiss office-holders.

8. Members’ List and Personal Information
The School keeps the members’ list and members’ personal information.

III. GENERAL MEETING AND SPECIAL GENERAL MEETING

9. Authority
The General Meeting is the highest authority of the Association, which delegates its power to the Executive Committee to manage the Association’s day-to-day business.

10. Functions
a. To review and pass the report of the Executive Committee;
b. To elect new Chairperson and Vice-chairpersons of the Executive Committee;
c. To amend the Constitution when it is necessary.

11. Proceedings
a. The General Meeting, which shall be called for and presided over by the Chairperson of the Executive Committee, shall be held not less than once every five years.
b. The agenda must be served at least 14 days before the meeting by post, or by email, digital or any other means addressed to the registered address of such member as appearing in the Register of the Association.
c. The quorum for all general meetings shall not be less than forty General Members.

12. Voting Method
All items shall be passed by simple majority except for the amendment of the Constitution. One of the following ways can be used:
a. Voice vote;
b. Vote by show of hands;
c. Vote by secret ballots.

13. Special General Meeting
The Chairperson of the Executive Committee shall call for a Special General Meeting within three weeks, upon a joint request by at least forty General Members or by a resolution of the Executive Committee. The agenda must be served at least 14 days before the meeting by post, or by email, digital or any other means addressed to the registered address of such member as appearing in the Register of the Association.

IV. EXECUTIVE COMMITTEE

14. Election
The Executive Committee shall be elected every five years by the General Meeting convened by the Chairperson. The election date shall be determined by the Executive Committee. All candidates for the position of Chairperson or Vice-chairperson must be ordinarily resident in Hong Kong. Ordinary residence in Hong Kong is defined as residing in Hong Kong for more than 183 days in a year. The Chairperson and Vice-chairpersons, can be re-elected for once at most upon expiry of their office. When the offices of the Chairperson and Vice-chairpersons are vacated simultaneously, a Special General Meeting shall be called for to elect new office holders.

15. Organization
The Executive Committee shall comprise:
a. the Chairperson;
b. the Vice-chairperson (Internal Affairs);
c. the Vice-chairperson (External Affairs);
d. the Secretary;
e. the Treasurer;
f. Liaison Officers.
The above Executive Committee members shall be general members of the Association.
The office period starts from January 1 of the year after the officials are elected and ends on December 31 of the fifth year. The total number of Executive Committee members shall not exceed 30. All Committee members are volunteers and shall not receive any reward for taking up the offices or participating in the activities of the Association.

16. Authority of the Executive Committee Members
a. Chairperson
The Chairperson is the highest authority of the executive affairs of the Association, who shall preside over all Executive Committee meetings and externally represent the Association.
b. Vice-chairperson (Internal Affairs)
She or he shall assist the Chairperson and shall preside over all meetings of the Executive Committee during the absence of the Chairperson.
c. Vice-chairperson (External Affairs) She or he shall assist the Chairperson in handling external affairs and shall preside over all meetings of the Executive Committee during the absence of the Chairperson
and Vice-chairperson (Internal Affairs).
d. Secretary
Appointed after discussion by the Chairperson and the Vice-chairpersons, the Secretary shall look after the documents of the Association and the minutes of committee meetings.
e. Treasurer
Appointed after discussion by the Chairperson and the Vice-chairpersons, the Treasurer shall control the finance of the Association and prepare accounts for annual inspection by the Executive Committee.
f. Liaison Officers
The Liaison Officers shall be recommended by the School and approved by the Chairperson and Vice-chairpersons. The graduates of the undergraduate programme shall have one liaison officer every few years since 1967. The graduates of postgraduate programmes shall have one or more representatives. They shall liaise with members to promote activities of the Association.

17. Committee Meetings
a. The Executive Committee shall hold not fewer than one meeting a year.
b. The quorum for Committee Meetings shall not be less than one-third of the Committee members.
c. The Executive Committee Meetings shall be held in Hong Kong.

18. Dismissal
Other than the Chairperson and two Vice-chairpersons, Executive Committee members listed in sections (d) to (f) of Article 16 shall be dismissed by simple majority vote of the Executive Committee. The Chairperson or the two Vice-chairpersons shall be dismissed by simple majority vote of the General Meeting or the Special General Meeting of the Association.

19. Regional Coordinators (Outside Hong Kong)
a. Since many alumni are living outside Hong Kong, the Executive Committee may appoint Regional Coordinator(s) (outside Hong Kong), whose tenure shall end with the Executive Committee making the appointment. The Executive Committee shall have the authority to dismiss Regional Coordinators (outside Hong Kong) before the end of their tenure.
b. There can be one or more Regional Coordinator(s) (outside Hong Kong) for each city outside Hong Kong, who is/are responsible for liaising, organizing and promoting activities of the Association in that city and adjacent areas.
c. Before organizing activities outside Hong Kong in the name of the Association, Regional Coordinator(s) (outside Hong Kong) shall inform the Association and seek its approval.
d. While the Executive Committee can approve funding part of the expenses of activities organized outside Hong Kong in the name of the Association, the surpluses of all these activities belong to the Association and the surplus of each activity shall be deposited into the account of the Association after the activity.

20. Executive Secretary
The Executive Secretary shall attend the Executive Committee Meetings, but does not have the right to vote. She or he shall act as a bridge between the Association and the School, and shall be nominated by the School. The Executive Secretary does not need to be a general member of the Association. She or he shall assist in looking after the documents of the Association, handling the minutes of committee meetings, dealing with the daily routines of the Association and executing the decisions of the Association.

V. FINANCE

21. Financial Year
The financial year of the Association commences on 1 January and ends on 31 December of that year.

VI. OTHER MATTERS

22. Membership Fee
Members are not required to pay membership fee.

23. Expulsion of Members
A member shall be liable to permanent or temporary expulsion by a resolution of the Executive Committee, which is agreed by the General Meeting or Special General Meeting if he or she:
a. willfully refuses to comply with the Constitution of the Association; or
b. intentionally uses the name of the Association without permission for any conduct leading to any injury to the Association.

24. Amendments
The Constitution shall be amended only with the approval of at least two-thirds of the General Members at the General Meeting.

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